1. Glossary title

[Cloud only] A space key indication is added to the glossary title.

[Server only] The glossary title is prefixed with the current space name.

When the glossary is global or deactivated, a special icon displays to the right of the title.

2. Alphabetical index 

This allows filtering terms alphabetically like in dictionaries. 

The alphabetic index is auto-structured. When a new term title is added with a new letter, this letter is automatically added to the index list.

3. New term

Displays the Term creation form. (Check roles matrix for more details about term creation's permissions)

4. Actions

Actions display depending on the user rights. Check the Roles matrix for more details. 

Import terms

Displays the import terms form, to create/update terms in bulk mode from an external file.

Select a data file to automatically import terms into the current glossary. You can upload an Excel or a CSV file.

It is mandatory to use the below template structure (same columns) to import terms properly:

Here are a few instructions to import a multilanguage glossary using the above template:

  1. Always keep the language cell empty for the default language
  2. Use the following language codes to add terms in other selected languages other than the default one ( the same way as shown in the below example) 
Language codeLanguage
da
Dansk
de
Deutsch
et
Eesti
en
English
es
Español
fr
Français
it
Italiano
hu
Magyar
nl
Nederlands
no
Norsk
pl
Polski
pt
Português
ro
Română
sk
Slovenčina
fi
Suomi
sv
Svenska
vie
Tiếng Việt
tr
Türkçe
is
Íslenska
ru
Русский
uk
Українська
th
ภาษาไทย
zh
中文

Once you choose a file, two options are suggested: 

  • Update existing terms: If this option is selected, existing terms with the same title will be replaced with the newly imported terms. 
  • Reset existing terms media: if selected, existing term media will be removed. 

A log console allows following the upload progress and reports any encountered errors.

All terms details, shown in the term editor, can be added using the uploaded file, except for the media types that are not supported using Excel or CSV files.

Import terms option is available for space glossaries but not for the global glossary.

Export

Smart Terms allows exporting glossary terms in XLSX, CSV, HTML formats.

Only the displayed terms list can be exported. This is useful when exporting a list of terms with specific labels or a list of terms starting with a particular letter.

You can disable all filters to export all the terms' glossary. 

Delete

This allows deleting all displayed glossary terms. 

Only the displayed terms list is deleted. The same rule of terms export applies. 

5. Search terms

A real-time search for terms in the current glossary.

The below data is indexed: 

  • Titles
  • Definitions
  • Related vocabulary and labels

6. Labels filter

Smart Terms allows filtering terms using Confluence labels.

7. Glossary language

Switch and view terms in different preselected languages.

Only terms with an available translation in the selected language are displayed.

8. Display modes

3 different glossary display modes:

  • List-display:

  • Grid display:

  • Compact list display:

9. Terms count

The number of all the terms displayed in the list. 

10. Terms list      

The list shows the terms when browsing the glossary or searching for terms :

Each term displays:

  • Term title
  • Edit, preview, and delete options (hover to see) (check The roles matrix)
  • An indication icon; when global or deactivated 
  • Media icon: the number of inserted/linked media displays
  • List of related vocabulary
  • Term definition
  • Terms' different languages
  • Labels list
  • Term creator (hover to see)
  • Term space (hover to see): displays only in the global glossary

Smart Terms provides infinite scrolling to go through terms smoothly; the app loads more terms as the user scrolls down.